Web Based Book Records Management with Decision Support System
PURPOSE AND DESCRIPTION
Purpose
The main purpose of this system is to aid the Public Libraries in managing and monitoring the transaction of books. It will also keep track of the incoming and outgoing of books in the public libraries.
Description
Book Records Management with Decision Support System for public libraries is a web based system for which provides detailed information about the books and the whole process of recording. It gives accurate and efficient information that is reliable and complete. This requires records management solutions to be integrated in Public Libraries during requisitions, releasing and receiving of books. And with the help of the Decision Support System (DSS) this system will decide either how many percent of the books to be release to a particular school that requested or hold request of books by a given time before the approval.
Advantages:
- Automation can lead to more productive work and accurate output.
- Searching facility or feature is provided for faster transactions.
- Consistency and reliability of records.
- Records are secured and can be accessed only by authorized users.
Scope and Limitation
Book Records Management with Decision Support System (DSS) will be used to assist personnel in recording all book activities and keeping reliable records. The records include the Date Received, Date Delivered, Number of Books Requested and Delivered, Name of the School Requested, Date of Request and Books Information (Title, Author, Year Published and the Publishing Company).
Objectives
The objective of this study is to develop a system entitled “Book Records Management with Decision Support System for Public Libraries” to help organize and monitor the book transactions of the libraries.
Specifically, it aims to:
1.) Provide easy to use software that will lessen the use of paper in recording.
2.) Secure data and information by using reliable storage devices which can be retrieve easily when needed.
3.) Organize and manage book transactions that enable personnel to search, update, add records, and delete unnecessary information.
4.) Provide accurate and reliable reports.
Design of Software, Systems, Product and Processes
Design phase describes desired features and operations in detail, including screen layouts, and other documentation.
In this phase, the physical system of the software was developed. The researchers established the overall system architecture such as the layout/features, system design and other content element which is required in supporting the system.
The design of the developed system helps in specifying hardware and system requirements, helps in defining the overall system architecture and meets the requirements both software and hardware.
The design of software describes the desired features and operations in detail, including screen layouts, and other documentation. Also the full functions of every button which intended to accomplish goals of the system.
After designing the overall design of the system, the researchers had produced graphical representation of the flow of data through an information system, modeling its process aspects known as Data Flow Diagram (DFD) Levels that shows what kinds of information will be input to and output from the system, where the data will come from and go to, and where the data will be stored.
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