Law Office Management Information System in Bootstrap and PHP Script
Abstract
Table of Contents
A law firm is an office maintained by lawyers for the practice of law. It is where people with legal affairs or matters go to consult lawyers. The law firm is offices that require management; lawyers manage piles of documents, appointments, client’s record, services records, and other activities in the law firm. Conventionally, law firms are managed manually. The clerical staff and the lawyer’s sort on using printed records and physical storage which is very inefficient. Important documents may be misplaced and attorneys may face difficulties in retrieving the documents. With this, the researchers aimed to develop an automated system that will streamline the management of law firms’ daily operations and transactions. The system will let the law firms electronically record and keep important documents for sake-keeping and easy retrieval. Requesting appointments in law firms will also be easier for clients; they can register in the system and make an appointment before they visit the firm. The system will ensure that clients can have easy access to services that involve an attorney and legal processes. The researchers will develop the project following the Software Development Life Cycle (SDLC) technique. The system’s target end-users are law firms, attorneys, and their clients. The implementation of the system will make law firm office management easy, fast, convenient, and efficient.
Introduction of the Study
The capstone project, entitled “Law Office Management Information System” is designed to streamline law firm office’s daily operations and transactions. The said project will automate recording, storing, and management of client’s records, attorney’s records, services records, payment records, and other activities in the firm. The records and other documents of the firm will be stored in a database and is accessible by authorized personnel for easy retrieval.
Before the emergence of technology, law firms manually managed their operation. From recording clients and services information to processing clients’ requests for legal service to payment and other transactions of the firm. The clerical staff and the lawyer’s sort on using printed records and physical storage which is very inefficient. Important documents may be misplaced and attorneys may face difficulties in retrieving the documents. The manual method is inefficient, time-consuming, and requires too much effort. There is an evident need to upgrade the current system used in managing daily operations and transactions of the law firm office.
Proposed Solution
The researchers proposed the development of the Law Office Management Information System to address the aforementioned difficulties. The proposed system will automate the legal firm’s everyday operations and transactions, such as recording, storing, and managing client records, attorney records, service records, payment records, and other firm-related activities. The solution will allow law firms to record and store crucial documents electronically for safekeeping and retrieval. Clients will be able to request appointments at law offices more easily; they will be able to register in the system and schedule appointments ahead of their visit. Clients will have simple access to an attorney and legal services through the system.
Objectives of the Study
General Objective-the researchers generally aim to design, develop, and implement an automated system to manage daily operations and transactions in a Law firm office.
Specifically, the researchers aim to:
- To design a system that will eliminate paperwork and physical storage in Law firm offices.
- To automate transactions between lawyers and their clients.
- To allow electronic booking of appointments in law firm offices.
- To automate the recording of clients’ information and the service they inquired about from the law firm.
- to electronically store records of transactions for safe-keeping and easy retrieval.
- To subject the output of the project to an evaluation in terms of user acceptability, effectiveness, quality, productivity, portability, and reliability.
Scope of the Study
The research study mainly focuses on the development process of the Law Firm Office Management System. The system is limited only to Law firm office use. The system will automate and streamline the day-to-day transactions and daily operations in the law firm. From recording to storing of documents, payment of clients, and other activities in the firm. The researchers will gather a sample size of law firm attorneys and their clients to participate as respondents of the study.
Significance of the study
The success of the project is significant to the following:
Law firms. The success of the project will directly benefit them. The project will help them in their daily operations and transactions. The system will improve the services they offer to their clients.
Attorneys. They can have an organize records and storage of their client’s information and services availed. They can easily and conveniently retrieve documents as well as track their appointments with their clients.
Clients. The system will let them avail themselves of legal services from law firms in an easy, fast, and hassle-free manner.
Researchers. Their experience in conducting the study will further enhance their skills and knowledge in conducting successful projects.
Future Researchers. The study can serve as their reference in developing their version of the Law Office Management Information System.
Development Tools
The capstone project, “Law Office Management Information System” is designed to streamline operations and appointment transactions between lawyers and their clients. The system will streamline records management and transactions between the persons involved.
This article will provide you with an idea on what are the forms to be included in a Law Office Management Information System. PHP and Bootstrap were used to develop the said template.
Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.
Project Highlights
The Law Office Management Information System is a database-driven system that stores the records of attorneys, clients, and other transaction records. The implementation of the system will benefit both the law office and their clients with easy and convenient appointment management and process, respectively.
Advantages of the Law Office Management Information System can be classified into the following:
- Easy Navigation of the business process – records management, billing transaction, and report generation is much easier to process
- Records Management – it is a database system that makes the records electronic, safe, reliable, and fast.
- Report Generation – the system can provide real-time reports on billing expenses.
How the System Works
This article will explain the forms, modules, and user interface of the Law Office Management Information System. The researchers will discuss the features and functions of the system.
Landing Page – this page is what the user’s first saw when they visit the system. The landing page display necessary information and features that will allow the users to explore the system.
Shown below is the design of the system’s Landing Page. Visit our Facebook page and YouTube Channel for the complete screenshots.
Login Form – this form will be used by the system’s end-users to log in to the system. The users should input the correct combination of their username and password to access the features and records of the system.
The image displayed below is the system’s Login Form design.
Admin Dashboard – This dashboard serves as the main page of the system administrator. The admin can view and manage major records of the system.
The dashboard mainly displays the following information:
- Number of Law Office Firm
- Number of Attorney
- Number of Services
- Number of Appointment
- Schedule of Calendar
Shown below is the design of the Administrator’s Dashboard.
Law Office Firm Information – this module will allow the admin to manage and encode law office firm’s information. The admin can add, edit, update or delete information from the law firm office.
The following information of the law office firm will be encoded:
- Firm name
- Complete Address
- Contact
- Email Address
- Firm History
- View Members button – List of Attorney
The image shown below is the layout of the Law Office Firm Information module.
Attorney Information – this module will allow the admin to add, edit, update or delete the information of registered attorneys in the system. The admin will manage the records of attorneys in the system.
The following attorney’s information will be encoded in the system:
- Law Office
- Complete Name
- Address
- Email Address
- Contact Numbers
- Fax
- Profile Picture
- Education
- Professional and Legal Experience
- Username
- Password
The image displayed below is the Attorneys’ Information module layout.
Services – this module will let the system administrator manage the services offered by the law office firm.
The following information will be encoded for the law firm’s services:
- Attorney Name
- Service Name
- Description
- Rate
Shown below is the design of the Services module. Visit our Facebook page and YouTube Channel for the complete screenshots.
Appointment –this page will allow the admin to view the records of appointments made by clients to the law firm.
The following information will be reflected in the appointment:
- Reference Number
- Customer Name
- Contact Number
- Service name
- Attorney
- Remarks
- Status – pending, approved, canceled, completed
The image shown below is the design of the Appointment page. Visit our Facebook page and YouTube Channel for the complete screenshots.
Testimonial and Feedback – this module will let the system administrator manage the testimonial and feedback of the clients in terms of the law firm’s services.
The following information is encoded for the Testimonial and feedback:
- Customer name
- Message
- Feedback on – attorney name
- Rate – 1 star to 5 star
- Status – published, unpublished
Displayed below is the Testimonial and Feedback module layout. Visit our Facebook page and YouTube Channel for the complete screenshots.
Bad Words Collection – this module will let the system administrator manage the collection of bad words from the feedback and testimonial.
- Word
Shown below is the design of the Bad Words Collection module.
Email and SMS Settings – this page will allow the admin to manage the email and SMS settings of the system.
The image shown below is the design of the Email and SMS Settings page.
Appointment Report – this page displays the appointment report in the law firm by month. The report will be presented using a table and graph.
Displayed below is the Appointment Report page design.
Admin Accounts – this allows management of the administrator accounts in the system.
The following information is encoded for the administrator’s accounts:
- Complete name
- Email Number
- Account Type – admin, staff
- Username
- Password
Shown below is the design of the Administrator Account’s page design. Visit our Facebook page and YouTube Channel for the complete screenshots.
Attorney Account
Dashboard – This dashboard serves as the homepage of the attorneys registered in the system. This dashboard will be first displayed when attorney members logged in to the system.
The dashboard mainly displays the following information:
- Number of Appointments
- Number of Services
- Number of Active Cases
The image shown below is the design of the Attorney’s Dashboard.
List of Appointments – this module will allow the attorneys to view the list of their appointments with their clients.
The following information will be reflected in the List of Appointments:
- Reference Number
- Customer Name
- Contact Number
- Service name
- Remarks
- Status – pending, approved, canceled, completed
Shown below is the List of an Appointment module layout.
Services – this module will allow the attorneys to add, edit, update or delete services their law firm offers.
The following information is encoded for the services offered:
- Attorney Name
- Service Name
- Description
- Rate
The image shown below is the layout of the Services module.
Testimonial and Feedback – this module will allow the attorney to view the testimonial and feedback from clients.
The following information is reflected in the testimonial and feedback:
- Service name
- Message
- Rate – 1 star to 5 star
Displayed below is the design of the Testimonial and Feedback module.
Profile – this will allow attorneys to manage their profile in the system.
The attorneys will encode the following information for their profile:
- Complete Name
- Address
- Email Address
- Contact Numbers
- Fax
- Profile Picture
- Education
- Professional and Legal Experience
- Username
- Password
The image shown below is the design of the Profile page.
Conclusion
The researchers conducted the study to assess the pre-existing system used in managing records of operations and transactions in the law office. The study reveals that law firms are facing difficulties in managing piles of documents since their nature of works involves a lot of paper works. In line with this, the researchers developed an automated Law Office Management Information system and presented it to the respondents and target end-users. The result of the study showed that the developed system met the needs and requirements of the respondents and intended users. The respondents rated the system satisfactorily in terms of user acceptability, effectiveness, quality, productivity, portability, and reliability.
Hence, the researchers concluded that the developed system is an effective platform for law firms to efficiently manage their documents and other records of the firm. The system is reliable for recording and safe-keeping the documents. The system will make law office management easy, fast, convenient, and efficient.
Recommendations
The significant result of the study prompted the researchers to highly recommend the implementation of the system. The system is strongly recommended for its efficiency and reliability that can be rendered to the intended users. The implementation of the system will simplify and unify the management of the law office’s daily operations and transactions. The researchers also suggest that the target end-users should have enough knowledge on how the system works to properly use it.
The researchers specifically recommend the following:
- The researchers suggest that law firms should adapt and install the system to ease up and simplify the management of their daily operations and transactions.
- The researchers recommend that attorneys should use the system to have an organized list of their appointments and records of their services rendered to their clients.
- The system implementation is highly recommended for it will make law office management easier, faster, convenient, and efficient.
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