OJT Record Monitoring System Conceptual Framework

OJT Record Monitoring System Conceptual Framework

This post presents the Conceptual Framework of the OJT Record Monitoring System which is based on IPO model.

About the Project

The “OJT Records Monitoring System” capstone project is a system that allows organizations to track and monitor students who receive on-the-job training. The system will automate the keeping of the student trainee’s record in order to facilitate data monitoring and retrieval.

Students receive on-the-job training to prepare them for future employment opportunities. They are watched during their training, and their records are retained as a crucial reference and confirmation of their training completion. There are some disadvantages to the manual and traditional methods of record keeping and monitoring, such as the loss of some trainee data and barriers between trainee interaction and the coordinator and management.

Objectives of the Study

1. The system will store all of the trainees’ records.
2. Create a system that will allow the OJT coordinator to quickly track the progress of the student trainees.
3. The system will eliminate the need for paper transactions.
4. The system will also function as a platform for OJT announcements and updates.

Conceptual Framework

The image above is the conceptual framework of the project entitled OJT Records Monitoring System. It is based on IPO model or also known as the input, process and output model.

Input

Identifying the needs of the company is the first stage in creating a record monitoring system for on-the-job training programs. What data is required by the company to monitor trainee progress? What information must be gathered? What purpose will the data serve?

The input phase or the knowledge requirement stage consists of the following:

• User Requirement – the researchers conducted an interview with Educational institutions and companies for OJT to identify their needs so that the team can develop the appropriate system that will answer their existing concerns.
• Programming Knowledge – after determining the problems, a solution must be provided and that solution is in a form of information system that will be written in the programming language where the researchers has and adequate knowledge.
• Hardware Requirements – the system cannot work alone without the hardware such as the computer and mobile devices. The researchers had explained it to the educational institutions and companies that they need that hardware to fully utilize the OJT Record Monitoring System.
• Related Literature and Systems – the researchers conducted a research on the different literatures and related systems to serve as a guide in the development of the OJT Record Monitoring System.

Process

Analysis and Quick Design

During Analysis and Quick Design, the researchers did a personal interview with the respondents and the chosen client where the study was conducted. The respondents were given the chance to suggest how the system will be designed. After conducting the data gathering, the researchers made an initial design for the proposed system.

Data Analysis

The researchers will analyze all the data, user requirements and information. This phase also help the researchers to have an idea on how to create the system and have an idea on how the proposed system would be beneficial to the clients.

System Design

The researchers will start to develop the proposed system. It includes the design; how the system would look like based on user requirements, and the researchers/programmer would like to add personal design to make the system more interactive and user friendly.

Prototype Cycle

This stage will include the compiling, building, demonstration also refinement of the data gathered by the researchers. The researchers first build a prototype based on the planed design and data tables. After building the prototype it will be demonstrated to the client. The researchers show the function of the system, the flow on how it works, and the functions of the features that are included in the system. The last stage is refinement where in the researchers will refine the system by client’s additional needs. This will include changes in features flow and functions based on the requirements.

Testing and Evaluation

This will include the feed backing of the proposed system after it will be implemented and had undergone testing by three Experts. It will also inform the researchers and the developer if there are any bugs, suggestion and if the system’s functionality will work well.

This will discuss the implementation of the proposed system wherein Three (3) Experts will evaluate the proposed system. This will also discuss if the recommended functions and suggestion are met.

The testing and evaluation phase helped improve the OJT Record Monitoring System by identifying any issues that needed to be addressed before it could be used in a production environment. The system was also able to provide managers with accurate information about the progress of trainees. This information was helpful in making decisions about how to best support trainees’ development. Overall, the testing and evaluation phase was successful in achieving its goals.

Output

The study’s ultimate outcome is a database-driven information system that will that allows organizations to track and monitor students who receive on-the-job training. The system will automate the keeping of the student trainee’s record in order to facilitate data monitoring and retrieval.

Overall, a record monitoring system for on-the-job training programs should include the following components:

1. Data gathering system – This system ought to be created to gather information regarding the development of trainees. Details concerning the training program, such as the time spent on it, the degree of difficulty attained, and any modifications made to it during training, should be included in the data gathered.
2. Progress tracking system – The progress tracking system should be designed to keep track of the progress of trainees and identify any areas where improvement is needed. This system should use a variety of tools, including ratings scales, checklists, and charts.
3. Data analysis system – The progress monitoring system’s data should be analyzed using this system in order to spot any areas that could use improvement. This system ought to produce reports that outline learner progress as well as suggest ways to make it better.
4. System administration – The system administration section of the record monitoring system should be responsible for overall operation and maintenance of the system. This section should also be responsible for creating and maintaining user accounts, configuring systems, and responding to user requests.

Summary

The conceptual structure of the OJT Records Monitoring System, which is based on the input, process, and output (IPO) paradigm, is discussed in this article. During the input phase, researchers must define user criteria, programming knowledge requirements, hardware requirements, and an evaluation of associated literature and systems. The researchers will use the Software Development Life Cycle Technique throughout the study. The ultimate goal of the research is to create a database-driven information system that will allow organizations to track and monitor students who undergo on-the-job training. In order to facilitate data monitoring and retrieval, the system will automate the maintaining of the student trainee’s record.

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