IPO Model Conceptual Framework of Law Office Management Information System
This paper contains the process of developing the conceptual framework of the Law Office Management System. The researchers use the input, process and output (IPO) model for the study’s conceptual framework.
About the Project
The capstone project, entitled “Law Office Management Information System” is designed to streamline law firm office’s daily operations and transactions. The said project will automate recording, storing, and management of client’s records, attorney’s records, services records, payment records, and other activities in the firm. The records and other documents of the firm will be stored in a database and is accessible by authorized personnel for easy retrieval.
A law firm is an office maintained by lawyers for the practice of law. It is where people with legal affairs or matters go to consult lawyers. The law firm is offices that require management; lawyers manage piles of documents, appointments, client’s record, services records, and other activities in the law firm.
Objectives of the Study
- To design a system that will eliminate paperwork and physical storage in Law firm offices.
- To automate transactions between lawyers and their clients.
- To allow electronic booking of appointments in law firm offices.
- To automate the recording of clients’ information and the service they inquired about from the law firm.
- To electronically store records of transactions for safe-keeping and easy retrieval.
An information system for managing a legal firm’s operations, the law office management information system (LOMIS) is a computer-based system. Client, time and billing, document management, and contact management are all elements that are commonly found in a LOMIS system.
Solo practitioners, small law firms, and large law firms all make use of legal information management systems (LOMIS). A number of LOMIS systems are readily available commercially, while others must be custom developed.
Client information, billing information, case files, email correspondence, and meeting minutes are all examples of the types of data that can be managed by LOMIS systems. Law office personnel can also access distant databases from their personal or work computers with the help of some LOMIS systems.
Conceptual Framework/Model
The image above is the conceptual framework of the project entitled Law Office Management System. It is based on IPO model or also known as the input, process and output model.
Input
The input phase or the knowledge requirement stage consists of the following:
- User Requirement – the researchers conducted an interview with law offices to identify their needs so that the team can develop the appropriate law office management system that will answer their existing concerns.
- Programming Knowledge – after determining the problems, a solution must be provided and that solution is in a form of information system that will be written in the programming language where the researchers has and adequate knowledge. The researchers will use PHP, MySQL and Bootstrap for the farm management system is an online/web based platform.
- Hardware Requirements – the system cannot work alone without the hardware such as the computer and mobile devices. The researchers had explained it to the lawyers that they need that hardware to fully utilize the law office management system.
- Related Literature and Systems – the researchers conducted a research on the different literatures and related systems to serve as a guide in the development of the Law Office Management system.
Process
Analysis and Quick Design
During Analysis and Quick Design, the researchers did a personal interview with the respondents and the chosen client where the study was conducted. The respondents were given the chance to suggest how the system will be designed. After conducting the data gathering, the researchers made an initial design for the proposed system.
Data Analysis
The researchers will analyse all the data, user requirements and information. This phase also help the researchers to have an idea on how to create the system and have an idea on how the proposed system would be beneficial to the clients.
System Design
The researchers will start to develop the proposed system. It includes the design; how the system would look like based on user requirements, and the researchers/programmer would like to add personal design to make the system more interactive and user friendly.
Prototype Cycle
This stage will include the compiling, building, demonstration also refinement of the data gathered by the researchers. The researchers first build a prototype based on the planed design and data tables. After building the prototype it will be demonstrated to the client. The researchers show the function of the system, the flow on how it works, and the functions of the features that are included in the system. The last stage is refinement where in the researchers will refine the system by client’s additional needs. This will include changes in features flow and functions based on the requirements.
Testing and Evaluation
This will include the feed backing of the proposed system after it will be implemented and had undergone testing by three Experts. It will also inform the researchers and the developer if there are any bugs, suggestion and if the system’s functionality will works well.
This will discuss the implementation of the propose system wherein Three (3) Experts will evaluate the propose system. This will also discuss if the recommended functions and suggestion are met.
Output
The final product of the study is a database driven information system that will replace or aid the respondents in conducting the Law Office Management system. Implementation of the system is highly encouraged.
Outcome
Benefits of the System:
- Innovation will always bring efficient and effective records management
- Utilization of the system makes your data secure, updated and accessible.
- The law firm is now equipped with a platform that allow them to control all of their field work and paperwork more easily than ever before.
Summary
This study is all about the development of the study’s conceptual framework. In this study, the researchers utilized the IPO model as a basis to develop the conceptual framework. The first stage is the input phase, this involves User Requirement, Programming Knowledge Requirements, Hardware Requirements and Review of Related Literature and Systems. In the process phase, the researchers will utilize the Software Development Life Cycle (SDLC) technique to develop the system. The SDLC technique is consists of Analysis and Quick Design, Data Analysis, System Design, Prototype Cycle and Testing and Evaluation. The final product of the study is a database driven information system that will replace or aid the respondents in conducting the management of law offices. Implementation of the system is highly encouraged.
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