IPO Model Conceptual Framework of Invoice Management System
This post presents the Conceptual Framework of the Invoice Management System which is based on IPO model.
About the Project
Technology is highly used for business operations and transactions automation. The capstone project, entitled “Invoice Management System” is designed to automate the management of the company’s invoice records. The said project will help companies to have an organized, accurate, and reliable record that will help them track their sales and finances.
A company’s invoice record is legal proof of the company’s rendered services and the payment client owed to the company. Many businesses currently manage their financial activities especially invoice records using a manually-assisted approach. The manual recording approach is prone to human mistakes and will not allow the organization to assess its financial status efficiently. Human errors, particularly in the manual calculation of digits, may cause records of expenses and invoices to be inaccurate and unreliable. In the preparation of timely financial reports, the manual procedure is regarded to be inefficient and unsuccessful. Organizations require an automated solution to help them handle their financial activities more efficiently.
The invoice management software is a type of software that is used to keep track of the invoices of a business. If a company wants to keep track of the invoices that have been made, the invoices that have been paid, and the invoices that are still owed, this kind of software could be very useful. These things can help make sure that all of the invoices and payments a company makes go through properly, as well as being correct.
This kind of software can also help a company make reports about the invoices and payments that have been made and how much money has been spent on each one of them. These reports can help a company keep track of trends, decide which invoices to pay more attention to, and figure out which parts of the company are overpaying for services, so they can cut costs.
Objectives of the Study
- To create a system that will automate the invoice management procedure.
- To create a system that will track all of a company’s or organization’s sales and finances.
- To design a system that is simple to use, can be completed in a short amount of time and fits within the end-budget. user’s
- The invoice management system will act as a storage facility for client invoice records.
- To assist businesses with their financial operations.
- To create a system that is simple to use, safe, dependable, and convenient.
Conceptual Framework/Model Diagram
The image above is the conceptual framework of the project entitled Invoice Management System. It is based on IPO model or also known as the input, process and output model.
Input
The input phase or the knowledge requirement stage consists of the following:
- User Requirement – the researchers conducted an interview with business organizations to identify their needs so that the team can develop the appropriate system that will answer their existing concerns.
- Programming Knowledge – after determining the problems, a solution must be provided and that solution is in a form of information system that will be written in the programming language where the researchers has and adequate knowledge. The researchers will use PHP, MySQL and Bootstrap for the farm management system is an online/web based platform.
- Hardware Requirements – the system cannot work alone without the hardware such as the computer and mobile devices. The researchers had explained it to the farmers that they need that hardware to fully utilize the farm management system.
- Related Literature and Systems – the researchers conducted a research on the different literatures and related systems to serve as a guide in the development of the Farm Management system.
Process
Analysis and Quick Design
During Analysis and Quick Design, the researchers did a personal interview with the respondents and the chosen client where the study was conducted. The respondents were given the chance to suggest how the system will be designed. After conducting the data gathering, the researchers made an initial design for the proposed system.
Data Analysis
The researchers will analyze all the data, user requirements and information. This phase also help the researchers to have an idea on how to create the system and have an idea on how the proposed system would be beneficial to the clients.
System Design
The researchers will start to develop the proposed system. It includes the design; how the system would look like based on user requirements, and the researchers/programmer would like to add personal design to make the system more interactive and user friendly.
Prototype Cycle
This stage will include the compiling, building, demonstration also refinement of the data gathered by the researchers. The researchers first build a prototype based on the planed design and data tables. After building the prototype it will be demonstrated to the client. The researchers show the function of the system, the flow on how it works, and the functions of the features that are included in the system. The last stage is refinement where in the researchers will refine the system by client’s additional needs. This will include changes in features flow and functions based on the requirements.
Testing and Evaluation
This will include the feed backing of the proposed system after it will be implemented and had undergone testing by three Experts. It will also inform the researchers and the developer if there are any bugs, suggestion and if the system’s functionality will works well.
This will discuss the implementation of the propose system wherein Three (3) Experts will evaluate the propose system. This will also discuss if the recommended functions and suggestion are met.
Output
The final product of the study is a database driven information system that will replace or aid the respondents in conducting the Invoice Management system. Implementation of the system is highly encouraged.
The invoice management system is a critical piece of software for a business. It is used to track and manage invoices, payments, and customers. The system must be able to handle a high volume of transactions and be able to provide reports to management.
The system should be able to:
- Track invoices and payments
- Generate reports
- Handle a high volume of transactions
- Be easy to use
There are a number of factors to consider when designing an invoice management system. These include:
- The type of business. Some businesses need a more robust system than others.
- The number of employees. A larger company may need a more extensive system than a small business.
- The type of invoices. Some businesses need to track regular invoices, while other businesses only need to track special occasions or emergency invoices.
- The complexity of the invoice management system. A more complex system may require more employees to operate and maintain it.
Outcome
Benefits of the System:
- Innovation will always bring efficient and effective records management
- Utilization of Information Systems makes your data secure, updated and accessible.
- Business Organizations becomes equipped with a platform which puts all of his field work and paperwork under unified control simpler than ever.
Summary
This article presents the conceptual framework of the SMS-based Salary Notification System.The conceptual framework is based on the input, process, and output (IPO) model. The researchers need to go through identifying user Requirement, Programming Knowledge Requirements, Hardware Requirements and Review of Related Literature and Systems in the input phase. In the process, the researchers will follow the Software Development Life Cycle Technique. The final product of the study is a database driven information system that will replace or aid the respondents in conducting the Invoice Management system. Implementation of the system is highly encouraged.
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