IPO Model Conceptual Framework of File Management with Approval Process
This article will show you how to create a conceptual framework for the capstone project File Management with Approval Process. The input, process, output (IPO) model was used for the conceptual framework of this investigation.
About the Project
Table of Contents
The capstone project, entitled “File Management with Approval Process,” is designed as a centralized platform to streamline file organization and management. The system will streamline the process of submission and approval of the documents, which is efficient and timely. The said project will allow the business organization to store their documents in a centralized platform to ease up and simplify the process of retrieval.
With today’s rapid technological advancements, businesses and organizations must adapt to these changes and use technology to streamline their transactions and processes. Every corporate activity relies heavily on documents. Documents are sent back and forth between departments. One of the challenges faced by business organizations is how to handle their pile of documents and files. Conventionally, business organizations stores documents in their flash drives, through email threads, or personal computer. The current method of organizing seems to be very hard and time-consuming; thus, developing an information system that is efficient and effective in organizing and managing files is highly recommended.
Objectives of the Study
- To design a system that electronically stores different business documents.
- To develop a system that allows members of organizations to store and retrieve documents electronically.
- To allow authorized personnel to approve and commit updates for the documents.
- To make exchanging of documents across different departments smooth and fast.
- To ease up, simplify and automate the submission, approval, storage, and retrieval of documents.
Conceptual Framework of File Management with Approval Process
The image above is the conceptual framework of the project entitled File Management with Approval Process. It is based on IPO model or also known as the input, process and output model.
Input
This part of the conceptual framework is also known as the System Requirements Determination or Definition. The Input phase of the model includes the following activities:
- Research
- Survey
- Observation
- Research on related literature, studies and systems
- Evaluation/Analysis of Requirements and Data gathered
The File Management with Approval Process requirements gathering document will help you to understand the requirements for a system that will allow users to manage their files and folders, including the ability to submit files for approval.
Process
This is the part where the researchers will select and choose the best software development life cycle model that will fit for the project.
Analysis and Quick Design
During Analysis and Quick Design, the researchers did a personal interview with the respondents and the chosen client where the study was conducted. The respondents were given the chance to suggest how the File Management with Approval Process will be designed. After conducting the data gathering, the researchers made an initial design for the proposed system which is the File Management with Approval Process.
Data Analysis
The researchers will analyse all the data, user requirements and information. This phase also help the researchers to have an idea on how to create the system and have an idea on how the laundry booking system would be beneficial to the clients.
System Design
The researchers will start to develop the File Management with Approval Process system. It includes the design; how the system would look like based on user requirements, and the researchers/programmer will apply their knowledge on programming and design to make the system more interactive and user friendly.
System design is a stage in the software development process that is responsible for creating a system. It is the process of designing the system architecture and developing a strategy for implementing the system. Among the tasks performed during the system design stage are the creation of the system’s data model, creation of the system’s user interface, and creation of the system’s business logic. In addition to the formulation of system requirements and user acceptability testing, the system design stage covers the design of the system itself. Typically, the system design step is finished after the development stage has been completed.
Prototype Cycle
This stage will include the compiling, building, demonstration also refinement of the data gathered by the researchers. The researchers first build a prototype based on the planed design and data tables. After building the prototype it will be demonstrated to the client. The researchers show the function of the system, the flow on how it works, and the functions of the features that are included in the system. The last stage is refinement where in the researchers will refine the system by client’s additional needs. This will include changes in features flow and functions based on the requirements.
Testing
This will include the feed backing of the proposed system after it will be implemented and had undergone testing by three Experts. It will also inform the researchers and the developer if there are any bugs, suggestion and if the system’s functionality will works well.
This will discuss the results of the testing wherein Three (3) Experts will evaluate the propose system. This will also discuss if the recommended functions and suggestion are met.
Output
After the necessary steps were done, the project comes into life and implemented on the actual environment. A new project is born and will be maintained in order for the project to survive in the long run. The Vehicle Repair and Maintenance Management System will both benefit vehicle repair shops and vehicle owners if implemented and maintained.
File management is a critical process for many businesses. In order to keep track of files and ensure that only authorized personnel can access them, many businesses use an approval process system. This system allows managers to approve or deny access to specific files for specific employees.
There are many different ways to set up an approval process system. The most common approach is to create a list of files and folders that are accessible by employees. Each file or folder on this list has a set of permissions assigned to it. Employees can access files and folders on the list as long as they have the appropriate permissions.
Summary
The researchers employed the input, process, output (IPO) model to create the study’s conceptual framework. The input phase includes Research, Survey, Observation, Research on related literature, studies, and systems, and Evaluation/Analysis of Requirements and Data Collected. The system development technique will be followed during the process phase, which includes Planning, Analysis, and Quick Design, Data Analysis, Prototype Cycle, Testing and Evaluation, and System and Statistical Survey Result Analysis. A new project has been created, and it will be nurtured in order for it to succeed in the long run. The File Management with Approval Process System will will streamline the process of submission and approval of the documents, which is efficient and timely if it is implemented and maintained.
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